New World of Work

Erasing Racist Graffiti And Tracking Down The Unknown Artist

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Finding graffiti on company property is, at the very least, a sign that someone is disrespecting company property.  But if the graffiti consists of racial slurs, then it becomes a form of racial harassment.  An important step to putting a stop to workplace harassment is interviewing and disciplining, as needed, the harasser.  So what is an employer to do when graffiti is done covertly and the perpetrator is unknown?  Just because you have a difficult task ahead of you doesn’t mean you don’t have to try.

Bottom line: If management-level personnel are aware of the existence of harassing graffiti, and there are no sufficient investigatory or remedial measures taken, then the employer risks intervention by the Equal Employment Opportunity Commission (EEOC) and may ultimately be held liable in court.

ANONYMOUS HARASSMENT STILL MUST BE INVESTIGATED

Employers are expected to make a good-faith effort to track down the harasser, beginning with a prompt investigation.  Even if your investigatory efforts don’t yield any definitive results, you can document that you tried.

             •           Interview possible witnesses and targeted employees.  Also speak to other shift leaders and department heads.  You may be able to uncover information outside of the shift or department that is directly affected by the graffiti.

             •           Use common sense to find leads.  For example, review work schedules to see who was on site at the time the harassment occurred or determine who has access to the area where the graffiti appeared.  You could even try to compare employees’ handwritten records against handwritten graffiti.

             •           Offer a “carrot” to anyone who provides information that successfully leads to discovering the harasser’s identity.  The “stick” alternative: Announce that bonuses or raises will be eliminated in order to pay the cost to clean/repaint/replace defaced items or to pay for a full-time security guard if the harassment continues.

             •           Consider hiring an outside investigator.

REMEDIAL MEASURES COUNT, TOO

Even if you are unable to determine who the graffiti artist is, you need to do what you can to stop the harassment. 

Remove the graffiti as soon as the investigation allows.  (Just don’t make the mistake one employer did and order the target of the harassment to clean it up!)  Before removing the graffiti, “don’t forget to take pictures and document the time and date,” advised Jeannette Seibly, Human Performance Coach and Consultant, SeibCo, LLC (Highlands Ranch, CO).  This may help you identify the guilty party in the future.

Reaffirm your employer’s commitment to upholding its anti-discrimination policies.  Send out an e-mail or hold department meetings, and reassure employees that the company is working hard to ensure nothing like this happens again.  Review the company’s anti-discrimination policies, and remind employees to immediately report the appearance of offensive graffiti and any other signs of harassment to HR or to their managers.  Also require supervisory personnel to report graffiti that they see immediately.  Do not wait for an employee to complain about it before acting.

Be very clear that anyone who participated or aided in the harassment will be terminated, as will anyone who participates in any future acts of harassment.  Seibly recommends zero tolerance.

Consider installing surveillance measures (e.g., video cameras, spyware).  Consult with Legal to see whether it is doable.  Even setting up “dummy” video cameras in plain sight of employees (who’ll think the cameras are real) may effectively curtail misbehavior.

 Provide anti-discrimination training.  “Make sure all employees, supervisors, managers, and executives attend,” said Seibly.  “This will send a message that this type of behavior will not be tolerated.”

AN UGLY TRUTH

 Racial graffiti is not uncommon at worksites around the country.  One reason, according to Seibly, may be generational differences.  “This is the first time in U.S. history that all four generations are in the workplace at the same time,” she noted.  “With younger employees in the workplace, it’s important to remember that their view of ‘harassment’ is different than the older employees….  In many areas of the U.S., the younger generations use racial and gender slurs as part of their normal conversation.  They don’t think about it.  They don’t have a broader perspective that their words carry weight.”

Seibly strongly recommends ongoing training as a way to “get everyone on the same page” regarding what is acceptable at work and what is not.

Reprinted with permission from Personnel Legal Alert, © Alexander Hamilton Institute, Inc., 70 Hilltop Road, Ramsey, NJ 07446.  For more information, please call 800-879-2441 or visit www.legalworkplace.com.

Fear of Failure Vs. Fear of Success — What’s the “dif” for my career?

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The difference simply depends upon your mindset.  Are you more likely to think in negative terms (e.g., failure) or positive terms (e.g., success)?  Failure is on the same continuum as success.  Fear is used to mask the reality of what you’d truly love to do, be or have, and prevents us from taking responsibility for our career choices.

When people are in low paying jobs where they are miserable, and use their kids’ expenses (kids is the “politically correct” excuse right now) or other excuses for not hiring a career coach to get a much better paying job that they will love, it is a reflection of them not taking responsibility for their career.

We all have a committee of one in our head (aka ego) that loves to chatter.  This chatter reflects conscious and unconscious thought patterns, and reinforces the limiting fears and concerns.  Or, it supports the illusion that you will have a great career someday when other things change.  This keeps us from becoming responsible for our chatter and pursuing a great career: work smarter, have financial freedom, and realize our dreams now. 

If we were to delve slightly deeper into our chatter, we would find that the fear is:

  • normally a fear of the unknown,
  • not being in control of a situation,
  • being right that others are wrong, or
  • avoiding someone else’s poor opinion of us.

 If we were to delve slightly further, you would find that the true fear is:

  • not saying the right thing in an interview,
  • not having your ideas heard,
  • others not making the right decisions on your behalf,
  • not being clear about your career direction,
  • effectively dealing with difficult bosses, employees or co-workers, and/or
  • making difficult ethical decisions.

The point is that you need to get real about your true fear(s).  When you can specifically state what you fear in your job or having a career that you enjoy, then you can make a positive and profound difference.

Why?  What you focus on will expand.  If you focus on fear, it will consume you, hinder any forward movement and impede your decision-making.  If you focus on your goals and move forward with a specific plan in place, confidence will replace fear.

Steps for Positive Results:

1)     Declare a positive mantra.  This will start you thinking in a different manner.  Without doing so, it will be difficult, if not impossible, to move on to Step Two since your excuses are designed to prevent you from changing anything.

2)     Hire a coach.  WHY?  Usually you will make it harder than it needs to be to achieve results on your own.  We inevitably get in our own way.  Having a coach will support your forward progress to keep you on a positive track.

3)    Design a results oriented goal and focused action plan to move forward, and fine-tune it with your coach.  This will support your results by acknowledging your achievements and reinforcing the positive expansion of them.

 (c)Jeannette L. Seibly, 2009

 Jeannette Seibly is a nationally recognized coach, who has helped thousands of people work smarter, have financial freedom, and realize their dreams now.  Along the way, she created three millionaires.  You can contact her:  JLSeibly@gmail.com OR http://SeibCo.com

HIRING in the New World of Work

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Written by Jeannette L. Seibly & John W. Howard, PhD

As businesses move into the New World of Work, the challenge has been–and continues to be–our hiring practices!  With the economy finally moving forward and all four generations of workers in the workplace at the same time, it’s imperative that your hiring systems and tools be updated, and represent the best practices available.

Unfortunately, many still endorse some of our old stereotypes about age and work. Consider these stereotypes:

  • Younger workers have more energy than older workers!  (Energy in the workplace has been measured across a broad sample of the workforce, and turns out to be a stable characteristic of individuals, and independent of age.)
  • Older workers are more prone to take time-off, perhaps due to personal, medical or other needs.  (Again, not true – studies have shown just the opposite to be true. Older workers are less prone to take time off, for whatever reasons!)
  • Older workers can’t or won’t learn new skills. (Those over 50 are proving their ability to learn new skills by becoming the fastest growing group of Internet users!)

It’s time to transform our old thought processes and discard some of these conscious and unconscious myths.  Remember, neither conscious nor unconscious discrimination is legally defensible!

Myth #1:           We can hire anyone to do anything.

Perhaps because of our egalitarian underpinnings, we believe in the illusion that we can coach, train and motivate anyone to do anything (despite ample and personal experience to the contrary). Before investing in training, it’s wise to measure and understand whether your candidate for training—including candidates for a new job—has what the astronauts called, “The right stuff.”

Try as you might, train as hard as you know how—you will not succeed in teaching pigs to fly; they simply lack the “right stuff” (namely, wings!)  No matter how motivated the trainer and the pigs, eventually such an effort will just irritate all concerned.

Myth #2:           I’ve always relied on my gut.

While using your “gut” or “intuition” can feel like the right thing to do, it’s far from statistically accurate, and not legally defensible.  Ultimately, our gut feelings are based upon past experiences; we may be trying not to hire the same (unsuitable) person we did before, or trying find someone as great as the person that just left for a better job. Unfortunately, the evidence is compelling that our intuition doesn’t do a very good job of it. People are like icebergs: You only see the tip, the part they wish to show.  You can’t see the 75% that is covered up that will make or break their success in our business.

We rely on our intuition to evaluate interviews, and then base the hiring decision on that evaluation. A study at the University of Michigan concluded that interviews only improved your chances of making a good hire by 2%!

Myth #3:          We simply hire and fire until we find the “right one.”

In the meantime, the other “right” ones have left!   The cost of finding great talent has gone up, quality and customer relations have declined, and your bottom line has been severely impacted!  It’s time to great real about finding the right person for the right job, and help your company accelerate its growth. A detailed analysis of a motel’s operations in a mid-sized American city demonstrated that a “wrong’ hire cost the company $7,200 from the bottom line.

Myth #4:          Any assessment tool will do.

Why don’t more of us use scientific assessments to improve our hiring (and reduce failures and turnover)? Part of the answer lies in lack of education on what is, and how to use, qualified scientific assessment tools.  While the Department of Labor’s recommendations are clear regarding pre-employment tests and tools, many employers disregard common sense and rely upon assessments that don’t comply with employment laws. These compound your risks, rather than reducing them.

While part of our reluctance lies in spending any money to improve our antiquated hiring processes (after all, “Bad hiring decisions” almost never appears as a line item on an accounting document). We argue it will take too much time and energy “to make any changes right now.”  When you recognize that the costs of hiring mistakes are killing you, that you can change course, and that the rewards are well worth the trouble, you’ll change.  Will you change, though, in time to save your company’s opportunities to enjoy great talent, bottom line, customers and reputation in the marketplace?

Myth #5:          We’re already doing the best we can.

 Part of the problem of poor hiring lies with inadequate tools and systems: One comprehensive study of the hiring process indicated that, if an interview is your only tool, you have only a 14% chance of making a good hire. Add good reference checking (and we all know how difficult that can be), it may raise your success ratio to 26%. If your goal is to beat one out of four odds, you need better tools!

Fortunately, the science of assessments has produced increasingly useful tools to add to the art of hiring. While no assessment, or even a combination of assessments, guarantees success, the same study showed that use of personality, abilities, interests, and job matching measures can raise your success rate to 75% or better. Equally important, valid assessment tools in all of those areas can be applied for well below 1% of the projected cost of a bad hire.

Also, using on-line applicant tracking systems not only turns your hiring process “green”, it expands your applicant pool (making it easier to find the right candidates), saves overworked HR people a great deal of time and energy, and helps avoid hiring someone who looks and talks a great game, but can’t play it to win for your business.

© Jeannette L. Seibly and John W. Howard, 2009

Jeannette Seibly, Principal of SeibCo — your partner in developing work and career strategies for selection, results and growth, We improve your bottom line!   Contact SeibCo, LLC @ 303-660-6388, OR JLSeibly@comcast.net  Jeannette is also the author of “Hiring Amazing Employees.”

John W. Howard, Ph.D., owner of Performance Resources, Inc. helps businesses of all sizes increase their profits by reducing their people costs. His clients hire better, fire less, manage better, and keep their top performers. He may be reached at 435.654-5342, OR JWH@prol.ws

Learn Lessons from the Gossip Mill

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Gossip has its merits. It keeps people attuned to issues and concerns not otherwise expressed by formal methods of communication. For bosses, it’s a great way to get the pulse of a company while achieving retention and productivity goals. For employees, it’s critical in understanding the unwritten practices and policies of any organization.

However, by its inherent nature, gossip has negative impacts on individuals, groups and companies, and can strain or destroy relationships. People are naturally more likely to spread the negative aspects of what a company or individual has done than the positive ones. It’s impossible to eliminate gossip as long as people use it as a way to vent their frustrations with a person, situation or event; use it as a favorite pastime; or use it as a reason to connect with others and hurt anyone they see as “competition.”

Some people mistakenly believe that if gossip doesn’t matter to them, it shouldn’t matter to others. Handled incorrectly or not at all, gossip can ignite into something explosive that can lead companies to close their doors, good employees to depart for competitors, careers being sabotaged, and the creation of sacrificial lambs. Falsely believing that people shouldn’t be talking about “inside” issues won’t stop the gossip. In some cases, it can actually fuel it! It’s time for an intervention of good PR!

How can you use gossip to promote a positive workplace, while keeping your customers and employees happy and satisfied? How do you effectively handle the inevitable gossip that every company and organization must contend with, both internally and externally?

Talk with people, not about them.

Too often when things don’t go right we immediately seek to blame someone, whether warranted by facts or not, and let others know. Or we hear something and immediately call our closest friend or co-worker to tell them. That’s how most gossip gets started and then escalates. Avoid this problem by talking directly with those involved to get their version of events and focus on the facts. Normally you’ll find that while part of the rumor may be true, it usually is not as detrimental to the project or person(s) involved as it would initially appear. Then, you can bring everyone involved together to discuss a win-win outcome, deal with perceptions and create a positive process or system to move forward.

Be responsible for the words you chose to describe an issue or person.

Usually, they are more reflective of how we view our own weaknesses. A boss was lamenting how an employee was not being “collaborative” in his efforts to work with the group. In fact, the employee was simply being outspoken about a long-term issue and expressing his willingness to address it with others. The boss felt that everyone should be solely focused on their own work and not getting involved in everyone else’s job. Because of his incorrect use of the word “collaborative,” other employees were confused and feared losing their jobs for collaborating – or maybe for not collaborating. The company continues to struggle to retain key employees and provide quality products and services to their clients, uncertain whether to get involved to resolve issues or not.

We as human beings love to be offended!

And, we retaliate by spreading gossip about how someone offended us, when in fact they may have been simply making a statement or agreeing with us. A woman shared her experiences as a boss and the amount of turnover she had dealt with recently. The employee she was speaking to indicated that yes, in fact, she had heard about the turnover and the boss’ struggles. The boss was offended that the employee agreed with her and passed her over for a promotion, even though she was most qualified for the position. The boss told others that the employee would not make a good team player.

Find out the facts!

Too often we automatically respond to situations based on how we feel in the moment. Sometimes we feel the need to defend something we have said or done that was misunderstood by others. It may be too late, as the damage is done. Normally, anything can be resolved through effective communication and persuasive listening. It takes a willingness to really hear about others’ perceptions of the situation and clarify the facts. Only then can you move forward within the context of the company’s vision and values, and make a commitment to the welfare of the team.

A new boss once inherited an employee he did not like. The employee had many more years of experience than the boss, so the new boss felt intimidated. While working on a project, the employee complained that there were some ongoing problems that needed to be addressed. The boss then heard from others that they didn’t believe there were any ongoing problems, and that they didn’t wish to work with the negative employee! The boss then used this information to terminate the employee. The boss was uncomfortable learning how to build a team in an environment where employees didn’t automatically and simply agree with one another. Unfortunately the issue hasn’t gone away, and the rumor mill has labeled the boss’s team a “bad group to work with.” That division of the company will soon be closed down since they are not longer profitable.

If there’s an elephant in the room, address it!

It won’t go away on its own! Organizations have lost huge numbers of members, customers, employees and revenues by not addressing ongoing concerns. Companies have lost great employees and lots of money because it failed to handle issues effectively, or because of the proverbial “skeleton in the closet.” These types of things will eventually come back to haunt you if they are not addressed effectively. Even if it doesn’t seem like a problem to you, someone may see it as a problem, or make it a problem.

A female employee complained about her new female manager to the point of taking a different job with a male boss. However, that didn’t stop her from continuing to complain about this female manager, who was dealing with liability issues her predecessor hadn’t handled well. Eventually the female manager left, after filing a lawsuit for harassment. When the employee was finally asked why she kept complaining, she stated, “I just don’t like working with women bosses. And, I liked my former male boss better.” Usually when there is a spark, a fire will follow. Many other harassment suits followed and the company’s assets were sold.

Get everyone on the same page by helping them understand the bigger picture (vision) as well as the steps needed to achieve it (action plans).

Remember this is a process, not an event. Hire a facilitator to help everyone – executives, managers and employees – work through issues, particularly those that keep reoccurring. Be committed to handling other issues that will arise, as well. Train everyone to handle both the ‘people and material’ side of meetings.

Have your managers and executives work with a coach or mentor.

A third party can help support them in developing the competence and confidence to address concerns and opportunities that arise, as they arise. What they learn can be as simple as how to communicate with others, how to be heard by others, how to resolve conflict confidently, and how to be “politically correct.”

Don’t rely solely on email to convey important messages or resolve conflict.

The average person has the reading and writing ability of a sixth grader. As a result, messages can easily be misread or misunderstood due to varying education levels, reading and writing capabilities and/or the cultural definition of words. For example, you may interpret this article one way and focus on something in particular, while others may focus on something else of importance to them. Each reader will then convey to others their belief about whether this article was of value to them or not. A rumor has been started!

Be responsible for what you convey to others.

Too often we believe that it is others’ responsibility to understand what we meant, even if it’s not what we said. Unfortunately we don’t live in an ideal world. Take time to check with the listener to hear what they’ve heard you say. The difference will be amazing.

Summary

There’s no getting around the fact that there will be gossip in almost every organization. How you use that fact, how you approach communicating with your staff, and how your company handles gossip, will have a huge impact on the success of your organization. Don’t make assumptions about how people receive and perceive information about the organization, the staff, and their own personal role, duties and performance. Taking a few very effective steps can significantly cut down on a lack of information, as well as miscommunication and misunderstanding that can start the gossip mill churning, fueling wild speculation, drama, hurt feelings and resentment.

© Jeannette L. Seibly, 2006-2007

 Jeannette Seibly, Principal of SeibCo — your partner in developing work and career strategies for selection, results and growth, we improve your bottom line!   Contact SeibCo, LLC @ 303-660-6388 or JLSeibly@comcast.net.  Website: http://www.SeibCo.com

HITTING WALLS IN LIFE — When can I have what I want?

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Most of us go through life hoping that someday we can have what we want, and have all our dreams come true. Many of us know what our dreams are, and can articulate them. They also change over time. However, when we dream about what we want, we often – almost automatically – stop and allow our minds to rationalize all the reasons why our dreams shouldn’t, couldn’t, or wouldn’t happen.

At that moment, you’ve hit the proverbial “wall in life,” and stopped! Most people are good at rationalizing why something won’t work, and never come up with reasons why it could, should and would happen. They’ve limited their dreams from happening now, tomorrow, next week, next month, next year – maybe ever.

Fortunately the walls in life that have stopped us from pursuing – and achieving – our dreams are all just in our heads! It’s not our parents, families, teachers, bosses and/or education level that have been limiting us. It’s simply how we view life, our willingness to have what we say we wish to have, and then do what it takes to achieve it. Walls in life are not insurmountable. To give up because we believe “it must not be meant to be” takes away our confidence and competence in fulfilling our life’s dreams.

How do we achieve our life dreams? Our goals for tomorrow? Next year? What about 5 or 10 years from now?

It sounds simple, and it can be, even though it may not look that way from where you’re standing or sitting right now: Write out your dreams, and write them into goals and action plans.  Address your fears and insecurities as they arise, and know that they simply represent a “wall in life” that has probably stopped you before from having what you said you wanted – and that you can overcome the wall.

A 47-year-old woman had had a dream of living in Colorado since she was 15. When she was younger she had been on a 4-H exchange trip and truly enjoyed the drier climate, sun and mountains. She vowed to move there soon. Graduation from high school, college and a graduate degree came and went. She worked for several different companies and moved around the state where she had always lived, as had her parents and family members.

Moving was always a possibility; however, there were always reasons why not to (e.g., couldn’t find a job there, schools were less expensive in-state, her mom & dad lived here, etc.). Then at age 47, the “lights went on” and it became clear she needed to make a commitment to do this for herself. It was clear to her that the “perfect time” was “by when” she made it happen! She developed her plan, shared her dream and requested the networking resources necessary. The goal was set for 4-30-2003. She arrived on 4-09-2003!

While it hasn’t been easy living in a new region of the country, not knowing anyone, not always knowing what to expect from new resources, she loves where she is living. That brooding sense of not being fulfilled is gone. Most importantly, she believes in herself. She knows she can make her dreams into realities.

The “perfect moment” is when you decide that it is. It doesn’t matter the reasons you give yourself for when you will or will not. Being afraid of change and not being willing to blast through the walls in life are all that are in the way of accomplishing your dreams.

How do you accelerate this process? Write it out. Walk it out. Talk it out.

Take time to write out your goals. The woman made her move to Colorado sooner than expected because she wrote out the end goal, and worked backgrounds to put in place tasks and milestones for it to happen. There wasn’t an “if” – there was simply a “by when” each item was to be completed. When she didn’t complete that item, for whatever reason, she would talk it out with her closest friends and get back in action. She also kept a journal with recording her fears and excitement of moving so far away by herself. Seeing them written in black and white helped provide her with a new perspective, more compassion for herself, and renew her determination that “yes, I can do this.”

Walk it out … or exercise regularly. Even a mile a day will help you feel good and can keep a positive mindset needed to help you  move forward in accomplishing your goals.

Talk it out … with a trusted friend. Include those familiar walls that pop up when you’re least expecting them. Share with a coach or mentor your goals, someone who won’t buy into your “BS,” or what’s commonly known as “excuses.” If you include in your plans the opportunities to “hit the wall,” you can blast through them quicker. Most people make the mistake of trying to go it alone, without the benefit of others’ insights and help, thus limiting what’s possible. Talking with a good coach/mentor will keep you in action, and provide insights into making the process easier!

©Jeannette L. Seibly, 2005-2007

Jeannette Seibly, Principal of SeibCo — your partner in developing work and career strategies for selection, results and growth. We improve your bottom line!  jlseibly@gmail.com

HIRING MYTHS — What you don’t know can cost you!

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The challenge and cost of a hiring mistake is one of the most-discussed, most frustrating, and most misunderstood problems that our businesses can face.

If you do not know what a single hiring mistake is costing you, take the annual salary for the position and multiply by 2.5.  This number represents productivity loss, recruiting and hiring cost, training cost, liability, unemployment, and the other 101 hidden costs that we usually try not to think of, or may be aware of, when we lose an employee.   

Hiring mistakes often begin with our believing in “hiring truths” only to find that in reality they are “hiring myths!”   When we hire someone who does not fit the job, we have already begun an almost inevitable course that will end with failure—and another hiring casualty.

Myth #1:        We can hire anyone to do anything.

We believe in the illusion that we can coach, train and motivate anyone to do anything.  Unfortunately we don’t live in an ideal world.  People come into our companies with their own “version” of how to do something and whether or not they will.  Sometimes we can train them in “our” way; many times we can provide surface training.  It’s what’s underneath (a.k.a. core behaviors, thinking styles and occupational interests) that can keep them from doing the job as it needs to be done.

Myth #2:        I’ve always relied on my gut.

While using your “gut” or “intuition” can provide insight, it’s far from a perfect science.  Usually, our gut feelings are based upon past experiences; we’re trying not to hire the same (unsuitable) person we did before, or find someone as great as the person that just left for a better job.  People are like ice bergs: You only see the tip, the part they wish to show us.  However, we miss the 75% that is covered up that will make or break their success in our business.

Myth #3:        We simply hire and fire until we find the “right one.”

In the meantime, the other “right” ones have left!   The cost of personnel has gone up, quality and customer relations have declined, and your bottom line has been severely impacted! 

Myth #4:        Any assessment tool will do.

Why don’t more of us use assessments to improve our hiring (and lower turnover)? Part of the answer lies in lack of education on the topic—not many of us have even attended a single seminar on use of scientific assessment tools. Part lies in reluctance to spend any money on new processes. Part of it, frankly, is the already overwhelming load we place on the people who are doing the hiring—they are untrained.

Fortunately, the science of assessments has produced increasingly useful and valid tools. While no assessment, or even a combination of assessments, guarantees success, the same study showed that use of personality, abilities, interests, and job matching measures can raise your success rate to 75% or better.

© Jeannette L. Seibly and John W. Howard, 2006

 Jeannette Seibly, Principal of SeibCo — your partner in developing work and career strategies for selection, results and growth, We improve your bottom line!   JLSeibly@comcast.net 

John W Howard, Ph.D., owner of Performance Resources, Inc. helps businesses of all sizes increase their profits by reducing their people costs. His clients hire better, fire less, manage better, and keep their top performers.  jwh@prol.ws

EMPLOYEES ARE OUR GREATEST ASSETS

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OR?  Are they?  As business owners we continually hope for a perfect world where all employees have integrity, are loyal and fit perfectly into any role the company requires.

Unfortunately, it is not a perfect world.  People are unique and bring with them varying experiences, backgrounds, education and other credentials.  They also bring their own set of learning abilities, interests, and personalities!

Do we intentionally hire people who are not assets in our business?  NO!  Then how do they get hired?

We have relied on traditional hiring practices as a means of filling jobs with productive people that can cost upward to 5 times a person’s salary.

Did you know…

           …63% of all hiring decisions are made in the first 4.3 minutes of an interview?

           …Over 50% of all the resumes have false or misleading information on them?

 …to determine technical competency and interpersonal skills, we rely on interview questions such as: “What book(s) have you read recently?”  “What famous person would you like to go out to lunch with and why?”

…business owners spend more time purchasing a $35,000 piece of equipment than hiring someone at a salary level of $35,000?

How do we stop the insanity of continuing to use the same or similar counter-productive methods while expecting different results?

First and foremost, we need to get ourselves out of the way.

The problem is that we think we know enough.  After all, we have worked hard and are successful.  We believe anyone with enough drive and savvy can do what we do.  Many of us, in our efforts to be fair, expend our energies on training or coaching people to change, to fit the job.  We even try paying people more money to be productive and effective.

A better return on investment would be to discover smarter ways to screen, interview, assess, and make the right selection in the first place.   We’ve used the excuse that we’re doing all we can do legally!  However, there are a lot of gray areas in the hiring process that can legally work!

Second.  When we are hiring people, we need to be clear as to our own strengths and weaknesses.

When we hire people to do marketing, sales, and/or servicing of our clients, there is a risk that they may form stronger relationships with our clients than out company has formed. Problems may occur when this employee leaves. 

Be clear and specific about what you do best or dislike doing.  Stay in contact with your clients and/or prospects in a manner that supports them and your employees while sending a message that you care.  Having Non-Compete Agreements may help but too often they provide a false sense of security. 

Third.  Take the time to determine exactly what you need. 

Be open to restructuring or creating a job that will support your vision and mission of the company.  You may find people who have skills that can support your company, but they may not fit the traditional definition for the particular job you were looking to fill.

Fourth.  Establish a consistent procedure, and then follow it regardless of the person! 

The Director of Worldwide Security for a Fortune 500 company once said, “If the company has followed all their own written procedures, by the time final clearance for hiring is issued, there’s a .001 chance of finding out something that people didn’t already know!”

Many companies, in the hiring process, become attached to a person with whom they “connect.”  They lose their perspective when they do not follow their own policies and want to solely follow their intuition.

When we follow a well-defined selection process, we discover more about the person and they learn about us.  We are open to gathering more information by listening to others’ input (e.g., our employees, partners, customers, etc.).  We realize that there are times when our sole instincts are not the best guide.

If she or he is the right person, they will appreciate the time you have invested in determining whether or not they fit the company and job.   That starts the process of developing loyalty.

Fifth.  Be professional. 

Develop interview questions based on finding out “Can the person do the job?”  “Will the person do the job?”  “Does the person fit within this company?” 

Focus on what experience, education and background they have.  What skills can they bring that will resolve problems and issues we are experiencing in our company, industry, and/or profession?  Will they support our style of business?  Will they be:  Team-focused?  Highly competitive?  Capable of going with the flow?  Innovative?  Able to follow well established procedures?

Conduct reference checks, employment verifications, background checks, and core-value testing as well as personality and job fit assessment to ensure that your perceptions of the candidate are realistic, not idealistic.

The bottom line question for our business to truly be successful with each employee:  Is this truly the right person, in the right position, to create the right result for my business?

Fitting people into the right job reduces people-problems and provides businesses with people who are productive in jobs they love.  It supports a profitable vision of “employees are our greatest assets.”

(c)Jeannette L. Seibly and John W. Howard, PhD, 2005

Jeannette L. Seibly, Principal of SeibCo, LLC specializes in straight talk with immediate results and has been particularly successful in coaching and training business owners, their executives and managers, to achieve unprecedented results.   JLSeibly@gmail.com

John W. Howard, Ph.D., owner of Performance Resources, Inc. helps businesses of all sizes increase their profits by reducing their people costs. His clients hire better, fire less, manage better, and keep their top performers.  jwh@prol.ws

Making Decisions Simple

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Yes, I will.  No, I won’t.  It seems easy to make those statements.  Yet, many people have a hard time making decisions that work for them, or on behalf of their internal and external customers.  How do you make it easy by taking into account the facts, as well as the “feelings” of others when making decisions?

1)  Be clear as to the specific request or issue.  Make it as objective as possible.

 2)  Write out a “Cheat Sheet” or list of any specific criteria you want to have, or needs to be included in the result.  (For example, when buying a benefit policy, have a list of specific items that the policy must have before you buy it.)

 3)  Review any written company policy or procedure regarding the specific issue, or items. 

 4)  Ask boss and co-worker if there is a different practice in place.  And, ask their opinion about your pending decision.

5)  Make your final decision based upon the facts and doing what is the right thing to do.

6)  Communicate this decision in a manner that is respectful and considerate of the person or persons involved.

Making decisions is never easy.  And, making decisions based upon your feelings will only provide inconsistent decision making, and possible legal liability.  Making objective decisions requires that you objectively look at the facts, while reviewing your policies and procedures.  Additional research (people, internet, library, etc.) may be required.

If you don’t believe the objective outcome you reach is the right thing to do for the other person, make appropriate requests to your boss for an exception.  Always remember, there will always be additional facts available or pending; and therefore, it will never be perfect.  Your job is provide your company and your client (internally and externally) a win-win outcome.  How well you communicate your decision is everything.  If it is not communicated appropriately, it may not occur as a win-win for the client or other person.

 ©Jeannette L. Seibly, 2007

Stay Motivated During an Economic Downturn

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With an economic downturn in business, you may have started feeling the pinch. Budgets have been slashed. Training and development dollars suspended. Travel curtailed. Salaries decreased. Expenses reduced.

During this time, some executives will succeed financially while others will fail. While it’s not a law of life that one must fail during a downturn, people who are afraid to learn and give it all they’ve got could find their personal financial growth negatively impacted. Those who succeed find their success depends upon their attitude and their ability to use this time as an opportunity to increase their business savvy.

When your company experiences a growth slowdown or experiences financial trouble, now is the time to improve your “business depth and breadth.” Or, your alternative is to become a job seeker. The Labor Department’s latest survey of employees found that even when the economy was still red hot, that even during the best of times, many displaced employees take a big hit. And, executives are not exempt! In fact, the rule of thumb is that the higher up the corporate ladder you go the longer it’ll take you to find another comparable position, not necessarily with the same financial renumeration!

A year or two after being laid off, over a fifth of former full-timers were either still unemployed or had left the labor force–and another 11% were either self-employed, working part-time or doing unpaid family work. Nearly 40% of re-employed workers had to change occupations to find work—and—39% back on full-time payrolls were receiving less pay than at their previous jobs (and over half of these suffered wage declines of at least 20%).

With the economy slowing down, now is the time to get yourself some executive insurance—developing your business depth and breadth, or another way of saying it: your business acumen. It can result in you staying and growing with your company or moving on, on your own terms, thus ensuring your personal financial growth.

Golden Rule #1: “IF YOU’RE WAITING FOR SOMEONE ELSE TO DO IT, SO ARE THEY!” What can you do when your company’s growth has slowed or is in financial trouble? First, and foremost, get in action NOW. What immediate challenges does the company face (whether or not you’re directly responsible for that area)? Interview different managers. Ask questions and really listen to their responses: “What are 3 issues facing us today?” “Why are these issues important?” “How do you suggest they be resolved?” “How much will it cost if we do?” “How much will it cost if we don’t?” 

Golden Rule #2: “DON’T BELIEVE IN THE NAYSAYERS.” Be careful not to fall victim to the naysayers of the company. In order for this process to work, you need to believe in your company, employees, and products/services. In asking the questions from Golden Rule #1, a common theme/issue will emerge. Investigate with outside people. Ask them their thoughts and opinions. Then get into action, put together a plan. Now is NOT the time to wait until all the i’s are dotted and the t’s crossed.

Golden Rule #3: “DON’T KILLTHE MESSENGER IN WORD OR IN ACTION.” Review with people, from within your company as well as outside of your company, your outline of the solution. Really listen to their ideas and whenever possible incorporate their ideas and thoughts. What do they like? What don’t they like? What alternatives could they provide? Don’t be afraid of brainstorming. True synergy will result in a better solution. Can they at least live with the plan even though it’s not ideal? Remember to listen to their rationale, even when you don’t agree. Ask for their help. If they’re not willing to, move on. [Remember, part of the reason your company is in its’ economic state is due to blaming it on external factors and not being responsible internally for moving projects forward, improving customer service, closing prospective sales, etc.]

Golden Rules #4, #5, & #6: “HAVE THE GUTS TO FAIL (do the best you can “by when” you say you will) … AVOID PERFECTIONISM (it can always be done “better”) … DON’T WAIT FOR ALL THE FACTS (there will always be more).” Establish 3-month goals. Hire a coach or consultant (YES, find the money) that will keep you on track and moving forward. This will keep you out of the quagmire that internal thinking has already gotten you into. It’ll be the best money ever spent.

Golden Rule #7: “NOT EVERYONE IS GOING TO AGREE WITH YOUR GOALS: BE CLEAR, BE CONSISTENT AND FOLLOW-THROUGH, THEY’LL COME AROUND.” Now is the time to stay focused on sales and delivering products and services on time and within budget. It’s not time to worry about the carpeting. Nor the new system you believe will save time someday. Curtail unnecessary spending. Stay focused on having money coming in the door while ensuring the highest quality of products/services are meeting customers’ needs.

Golden Rule #8: “BE WILLING TO LEARN YOUR LIFE LESSONS NOW INSTEAD OF WAITING FOR TOMORROW.” Remember to stay focused on achieving the results. You may need to layoff people. Many companies put this dreadful task off too long or jump at it too quickly to save a few bucks sacrificing future growth. This will require a level of objectivity that most managers fail to use and can be a very uncomfortable process. It can also become a turf war. The bad news is that you may win the battle, but ultimately you’ll lose the war if you’re not truly looking from a bigger picture. Ask questions: What happens with different projects if we cut those employees now? How do those projects impact the bottomline? Which employees are most versatile? Which employees have the best skills? Which employees work best with customers, internally and externally? These are the employees you need to keep. They may not be the employees you like best! You’ll learn a life lesson of being able to work with anyone at anytime, anywhere, under any circumstance. 

For instance: I have a client that did not like his boss. And, if I had told this client a year ago, when I began working with him, that he’d enjoy working with his difficult boss, he wouldn’t have hired me. We made extraordinary process, he was the only one achieving all of his goals in a $150MM company. During this process I suggested he talk with his boss about how to work better with him and apologize if necessary for anything he had not done to support the boss or the department. As a result of that meeting, he changed his attitude toward his boss, and vice versa. They became great allies. Also, his employees now liked his boss! His life lesson? He’s able and capable of working with anyone at anytime; and this is well recognized throughout his company.

Golden Rule #9: “HAVE FUN AND ENJOY YOUR ACCOMPLISHMENTS AS WELL AS THE ACCOMPLISHMENTS OF OTHERS.” There are no guarantees that if you follow all these “Golden Rules” that you’ll keep your current job, your company will succeed or stay in business. A benefit however is that you’ll learn to move forward with ease. You’ll learn valuable lessons about yourself, your relationship with goals and achieving them, and how to work effectively with different types of people to get the job done on time and within budget. Now is also the time to celebrate your successes and others’ achievements. While you’ll need to keep your primary focus on the company and achieving these goals, make sure to take a couple of hours weekly (for early morning breakfasts or after work meetings) to ensure your network is working in the event you need a job. Follow these Golden Rules and the possibility of multiple job offers, either from within or from other companies, will appear.

(c)Jeannette L. Seibly, 2003

Company Ethics – Walking the Talk

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“Integrity is how you act when no one is watching, when no one knows what you’re doing. It’s always telling the truth, clearing up misconceptions or partial truths. It’s never knowingly hurting anybody or anything. Integrity is keeping our commitments.”– Steven W. Vannoy

Integrity and ethics provide the legal, financial, environmental, safety, community and customer relations, and human resources fabric of a business. These decisions naturally and profoundly impact the future of the enterprise, and the future of its employees, not just the present situation.

Most companies claim that their “Number One” asset is their people, yet spend more time and effort in buying copiers, printers, or laptops than on selecting, managing and developing people! It is a common and unfortunate ethical disconnect with their stated mission and values.

Your employees, and the manner in which they are treated, are clear reflections of your company’s ethics and integrity. “Walking the talk” includes your hiring, selection, and leadership development practices, and how you value your employees.

Personal integrity focuses on individual values, and is reflected in the way each person handles his/her own life. In a healthy business environment, professional integrity must also be considered. This requires deeper and broader examination, since decisions and actions impact a range of others (employees, stockholders, investors, customers, suppliers, vendors). In the past decade, the public has seen the disastrous effects of questionable professional ethics. Consider the costs of integrity deficits: “It won’t matter as long as no one finds out.” “The numbers can be made to reflect what I’m saying.” “We can cover the losses before they become public.” Ongoing court cases remind us how deeply such ethical lapses can get leaders, and employees, into life-destroying trouble.

Ethics and integrity are a two edged sword; positive values pay off. Recently, an association awarded a business owner “Leader of the Year.” Subsequently, they discovered he didn’t qualify. (The business owner let them know, after finding out his employees had submitted the data.) The dilemma, since it had already been made public: “What do we do?” They acknowledged the business owner for his honesty (his business increased), and then awarded the correct person her award. Their members use this as an example of how to handle mistakes with integrity and honesty.

When employers hire people, they also hire the person’s personal values. Merging corporate culture into personal ethics can be complicated if the two don’t match. Assessing prospective employees for integrity and ethics should be an important step in selection. Appropriate assessments can help clarify for business and candidate, how well they will fit within your company–and how happy each of you will be with the match.

If you are a business leader, one easy and elementary example of integrity is being on time for meetings. If you’re continually late, others will believe these meetings are of little importance, no matter what you say to the contrary. (Think, you’re not “walking the talk.”) Another example is failing to return phone calls after you’ve left a message on your voice mail indicating that you return all calls within 48 hours. Do these seem unimportant? Remember, exceptions and inconsistencies loom large to those around you.

When employees, and customers, are at odds with a company’s ethical standards and policies, they see it as a direct reflection on management.

Ethical leaders take the pulse of how others see them: Are they competent in communications, problem solving, planning, implementation, human relations? Are they perceived as fair, ethical, honest? Multirater assessments, executive coaching, and valid assessments of strengths and weaknesses help insure that these pulse-takings are grounded in reality.

Ethical organizations take time to communicate and reinforce their corporate values consistently, and clearly. Ethics and integrity are incorporated into daily meetings and dealings with others. They steer a course that is above reproach, even if unpopular. They do what they say they will do, at the promised time. They work hard to select and hire people with personal integrity, which fits well with their business integrity.

The cost of the alternative: A candidate went through the interview process with a business, who promised to contact her regarding their decision within two weeks. Two weeks came and went; no phone calls, nor were calls returned to the applicant when she initiated contact. The candidate, being of an enterprising nature, went to work for one of their clients. A few months later, her new employer was selecting vendors for a highly desirable contract. Not surprisingly, the first business was not the selected supplier. When asked why, the former applicant gave a simple reason: If you cannot make a simple phone call to a potential employee, how will you handle more difficult issues ethically, and with integrity?

Remember, highly ethical companies “walk the talk!”

© Jeannette L. Seibly & John W. Howard, 2006

Jeannette Seibly, Principal of SeibCo — your partner in developing work and career strategies for selection, results and growth, we improve your bottom line! JLSeibly@gmail.com 

John Howard, Ph.D., owner of Performance Resources, Inc. helps businesses of all sizes increase their profits by reducing their people costs. His clients hire better, fire less, manage better, and keep their top performers. jwh@prol.ws