Create Results

The key role of any executive

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The key role of any executive is to be an effective decision-maker and help steer the company forward profitably and productively. Unfortunately, we are often swayed by office politics, our personal biases, and lack of good objective information. Take time to learn how and when to ask the right business questions. Be strategic in your thinking so you are aware of how your decisions can impact others in doing their jobs, integrating with your current systems, and keeping your internal and external clients satisfied.

(c)Jeannette L. Seibly, 2013

Don’t be afraid to “push into” a conversation.

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Many times we fail to ask the right questions. Even worse, we fail to listen for the true answers. Don’t be afraid to ask good questions before making decisions and probe to ensure you are on the same page with your employees, clients and bosses. Push into the conversation by asking the questions people are afraid to ask for fear that someone will get upset or be non-responsive. A good way to handle potential conflict is to let people know before asking a question that they may not like what you’re about to ask! That approach will usually deflect negativity and open up the conversation.

(c)Jeannette L. Seibly, 2013

Need to Be Revitalized?

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Many times because of the monotony of set job responsibilities and resolving the same problems over and over we need to be revitalized. Seek out new opportunities by talking with employees within and outside your work group. What are the three top challenges? What do they believe are the possible solutions? What are the commonalities in your discussions? Then, share with your team and boss while brainstorming potential solutions; see if you can lead the new assignment or project, or be an important contributor.

(c)Jeannette L. Seibly, 2013

Do you know when to trust the data or your instincts?

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Successful leaders have to grapple with this dilemma often. They believe their intuition is telling them what the true answer is. Or, they want to trust the numbers. However, intuition can be wrong and 100 percent reliance on data can send you down the wrong path too. Developing a strong business balance between statistics and your sixth sense takes experience, time, and practice. As business owners and executives know, making the wrong decisions can cost the company more than money. It can also cost their reputation, clients, and top talent.

What do you do when you don’t trust the data? Trust the process. For example: When you hire a person based upon your gut reaction, even when the facts disagree, you didn’t trust your selection system. The truth is, failure to pay attention to good objective information will negatively impact your decisions.

Better questions to ask yourself: Do you know how to correctly use qualified hiring tools and follow a strategic selection process? (BizSavvyHire.com)  Do you have an unconscious habit of hiring and firing until you find the right person? (Hint: Honestly look at your turnover numbers.) Asking these types of questions can help you determine the underlying (aka real) reason you may not trust the data. 

Which one do you trust when your data or intuition is contrary to others’ opinions? Trust yourself and be open to being right and wrong. For example, many times when a company is experiencing difficulty achieving results, it’s because a controlling leader or dominating team member made erroneous judgments based heavily on facts or feelings. Learn to ask good business questions and listen to people’s responses. Being open to changing your mind doesn’t mean you have to. However, being adamant that you are right is usually a sign of impending disaster.

Strong leaders trust themselves and know how to develop win-win outcomes by working with and through others. They are prepared for the downside of any decision. They use their results as dashboards to develop trust in themselves and others when making balanced factual and intuitive decisions.

©Jeannette L. Seibly, 2013

Where Do You Draw the Line?

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Some bosses and coworkers are temperamental.  It’s a fact that not everyone can be universally nice, and being respectful is very subjective based on your perspective or tolerance level.  Labeling someone as “bad” or “wrong” and believing they shouldn’t behave the way they do could cost you your job. The question is where do you draw the line?

There are many programs out there on how to work with difficult people. They offer a great opportunity for you to improve your own interpersonal skills. Remember, you are not going to like working with everyone. Learn how to stay focused on your job requirements and achieve the end results instead of focusing on how to “fix” people. If you run into a personal attack or discriminatory behavior, document it, share it with your boss or HR, and be ready to move on to another job.

(c)Jeannette L. Seibly, 2013

The Right Inner Talk Expedites Results

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Do you want to successfully achieve intended results? Are you willing to do what you don’t want to do and don’t like to do, and stop complaining about it? If yes, understand that results require practice and developing a discipline by following focused action steps. Hire a business advisor, coach, or other professional to help you along the way.

A coach has you do what you don’t want to do so you can achieve what you’ve always wanted.

What is the key ingredient often overlooked?  The right inner talk expedites results. Your self-talk guides you toward achieving your goals. It’s your inner core and determination that keep you moving forward day after day, week after week. Pay attention to the words you use to communicate your concerns or fears. They are usually the insight needed to blast through any inevitable wall. But don’t fall into the trap of falsely believing recitation of the right words is the sole answer. You need to believe in them while you are doing the work!

©Jeannette L. Seibly, 2013

Keep Energized During Q4

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Elections are fully done. It’s time to focus on achieving a great fourth quarter while balancing the stressors from the upcoming holiday season. The key is to take care of yourself while you’re completing 2012 goals.

Here are a few pointers to help:

Walk it out. Take 10 minutes, three times daily, to simply walk around, walk up and down the stairs, or simply move! Remember to breathe!

Talk it out. Turn your monologues into dialogues. However, sharing the same thing over and over will not get you any results. And – you will not feel any better! Share with someone who can actually help you. It may be a good time to find a business coach who can help you stay focused on the actions that will make a positive difference. Listen and incorporate at least one of his/her ideas the same day.

Write it out. Studies have shown that when people write out their fears, upsets and frustrations, it can be cathartic. It helps get it out of your head and provide insights. The key is to keep it private and not share your written journal with others. Do not send it in email to your boss or colleague.

Meditate. Take time to simply empty your mind and be silent for several minutes. It can be refreshing. Sit comfortably. Breathe in and out. When thoughts appear, and they will, say, “noise.” Don’t make these thoughts good or bad.

Confidence booster: For added benefit, keep your Brag! statements up-to-date. It helps build your confidence and competence by focusing on the results you have achieved. You can build on these strengths and use them as a foundation for handling new challenges. (TimeToBrag.com)

(c)Jeannette Seibly, 2012

Effectively Manage Your Leaders’ Focus

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Many companies today are moving away from the traditional skill-based job descriptions, toward performance-based job descriptions for their leaders. What’s the difference? Skill-based simply means they have the skills and knowledge to do the tasks. They may or may not use these skills to work in the direction of the Vision and Mission of the company. Performance-based is focused on the design and execution of goals and focused action plans to achieve the Company’s intended results.

When companies can clearly define performance expectations up front, both leaders within the company and the newly-hired know what is required. They can focus their efforts with a clear direction, communicate these metrics to their employees and manage accordingly. This takes the guess work out of hiring the right person and conducting effective performance appraisals.

To ensure these new descriptions are successful, you must:

Focus on the results.  Start with action verbs to ensure their role is clear. For example:Lead an initiative to upgrade financial reporting from monthly to weekly. Convert 100 customers to new product/service. Sell 30 customers product/service each month. (Fill in actual name of product or service.) Be sure to include a timeline and budget. The key is to now manage with these numbers to determine what’s working and what needs improvement on a weekly basis. This will ensure no surprises at month end (e.g., people, price point, budgets and/or systems).

Allow for innovation. New ideas are critical for growth. People create workable and sustainable systems and follow them – or not. At the end of the day, these processes must meet the demands of your customers. The leaders within your organization must be able to work with and through others to achieve the intended results, sometimes on a global basis. Use a qualified assessment to ensure clarity of the person’s interest, thinking style and core behaviors. These are critical for hiring for job fit and ongoing laser-like coaching.

Tell the truth.  In order to grow the enterprise for on-going success, it requires truth-telling today. To transform anything, you must succinctly tell the actual issues/circumstances that prevented the results previously or created the new challenges. Share appropriately. For example: when developing an IT system: company experienced 50% growth during the past twelve months, lost 25% of current customers since the system could not handle volume of orders and lack of training prevented managers from up-selling and cross-selling repeat orders.

©Jeannette L. Seibly, 2012

Delay Judging Others

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In today’s fast paced world, we judge others in a nano-second. We base our verdicts on fact-less perceptions. Often, we are wrong! Successful business leaders have learned to bide their time before making irrevocable decisions about others. They know this trait can be held against them in litigation for employment-related concerns, in negotiations for contracts and special pricing and in their abilities to achieve the intended results for a project.

The following are six key points to minimize our misperception of others. The benefit? We will make better business decisions, develop stronger partnerships to grow our enterprise and enjoy positive financial impacts.

How to delay judging others:

1.     Emails. Many people don’t proof their work merely for the sake of expediency. They often forget mistakes create a long-term impression of their competence, and skip taking the extra minute or two necessary to proof their work. Review several emails to see if it’s a one-time oversight before sending them a friendly reminder.

2.     Social Media. Some people truly do not know how to use social media venues in business. “Spam” is an overused and misused phrase. Simply hide them on your newsfeed or disconnect without being offensive.

3.     First Impressions. Our internal chatterbox will focus on the person’s physical factors. It can be as simple as how they are dressed or shake your hand! If their “sound-bite” isn’t of interest, we automatically tune them out. Take time to get to know the real person before throwing away their business card. Be sure your own introduction is polished and engaging. (TimeToBrag.com)

4.     Network Meetings or Sales Calls. Some people create a weak impression or use an interrogative questioning style. Before discounting their credibility, set an example by sharing about yourself. Ask appropriate questions about them. It will help you make a better decision about any future connectivity.

5.     Manage your feelings. Your feelings about your employees, co-workers and clients will impact your ability to work with them effectively, even if you falsely believe you’ve kept your opinions well hidden. Learn to like someone by focusing on one or two things they do well, such as their success interacting with tough clients. Be careful of showing favoritism to those you naturally prefer. It can limit your ability to hold all your employees accountable.

6.     Don’t be afraid of the tough questions. If you’re working with a business advisor, banker or VC, they will ask hard questions. They don’t care if you like them or not! Their commitment is for your success and to provide you the clarity required to make better decisions. Learn from them! Take responsibility for asking the right questions to ensure the best welfare of your employees, clients, projects and bottom line.

©Jeannette L. Seibly, 2012

Are you a trustworthy boss?

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I recently received a call from a new boss who wanted to know what type of “penalties” he should apply because his employees were not responding to his emails fast enough.

The more important question would be why are they not responding? Are they unclear about his request and timeline? Are they incredibly busy handling his clients’ needs? Does he have a bad tendency to make all his requests “Urgent?” Although his employees might not see his management style as autocratic now, it won’t take long for them to stop trusting him if he relies upon “threats” to get the job done.

The bottom line is that in order to build a company of loyal employees, you need to create a level of trust between you and each of your employees. Continually threatening people with loss of jobs, perks, or being written up, will only cause them to lose their trust in you. It’s hard for employees to do their work when they are fearful.

Emails. If you need to send additional requests, mark them “Second Request,” THIRD Request,” or FOURTH REQUEST at the beginning of the subject line. If it is Urgent, do the same. However, don’t use these terms often or they lose their attention grabbing effect. Normally give them at least 24 to 48 hours to respond. If it’s not urgent, provide a suggested “due date” for their response.

Pick Up the Phone. If it is truly urgent or complicated, or you don’t have strong writing skills, call them. Person-to-person dialogue often prevents misunderstandings. It’s your responsibility as the boss to exercise persuasive listening skills to ensure your employees understand what you are requesting.

Quality of Work. If someone does not have the skills to do the work, simply sending it back along with an implied or even overt threat will not get you the quality of work required. Take time and walk them through exactly what you need, and the format you need it in (e.g., Word, Excel, numbers, graphs, columns, etc.). Keep your requirements simple if someone is developing their skills.

A woman with specialized technical skills was hired by a company to help them avoid lawsuits. However, her manner of interacting with the management team had them failing to respond to her demands. Instead of her boss talking with her and offering her guidance, he simply waited until the lawsuit had been averted and fired her!

Coaching. Simply getting what you need from someone and firing them without warning only compels others not trust you or your leadership style. If someone needs help to improve interpersonal, management and/or project skills, provide them with the necessary training. Arrange for their own coach (from outside the company) to help them excel in their current position or as they move through a necessary job transition.

Bottom line? When people are not responding in a respectful manner and are busy taking copious notes, there is no trust. Work with your business advisor and take an objective look.  What do you need to transform in your approach and management style to be a leader who elicits trust, a leader others want to follow.

(c)Jeannette L. Seibly, 2012